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REVELSTOKE NORDIC SKI CLUB CONSTITUTUON
Here set forth, in numbered clauses, the by-laws providing for the matters referred to in section 6 (1) of the Society act and any other by-laws.
Part 1 – Interpretation
1. (1) In these by-laws, unless the context otherwise requires:
a) “directors” means the directors of the club for the time being;
b) “Society Act” means the Society Act of the Province of British Columbia from time to time in force and all amendments to it;
c) “registered address” of a member means his address as recorded in the register of members;
d) “term” means the time between the annual general meeting and the general meeting in two years time unless referring to an additional director in which case “term” means the time between the annual general meeting and the immediate next general meeting;
e) “officer term” means the time between the first directors meeting following an annual general meeting and the first directors meeting following the immediate next annual general;
f) “extraordinary general meeting” is any meeting other than an annual general meeting.
(2) The definitions in the Society Act on the date these by-laws become effective apply to these by-laws.
2. Words importing the singular include the plural and vice versa: and words importing a male person include a female persons
Part 2 – Membership
3. The members of the club are the applicants for incorporation of the club, and those persons who subsequently have become members, in accordance with these by-laws, and in either case, have not ceased to be members.
4. A person may apply to the directors for membership in the society and on acceptance by the directors shall be a member.
5. The membership of the club shall be divided into the following classes: Lifetime: Adult: Youth: Family.
a) Lifetime membership may be conferred on members or individuals who have rendered distinctive service to the club and shall be ratified by the directors. Lifetime members shall pay no fees and have one vote at meetings in perpetuity.
b) Adult membership shall be granted to any person 16 years of age and over upon payment of an annual membership fee which will entitle them to membership for the current year and voting privileges.
c) Youth membership shall be granted to any person under 16 years of age upon payment of an annual membership fee which will entitle them to membership for the current year and no voting privileges.
d) Family membership shall be granted to family units, with no restriction as to numbers in a family unit, upon payment of an annual membership fee which will entitle them to membership for the current year. Individuals in a Family membership who are 16 years of age and over have voting privileges.
6. Every member shall uphold the constitution and comply with these by-laws.
7. The amount of the first annual membership dues, if any, shall be determined by the directors and after that the annual membership dues shall be determined at the annual general meeting or special general meeting of the club and passed by two-thirds majority vote of members present.
8. A person shall cease to be a member of the club:
a) By delivering his resignation in writing to the secretary, or by mailing or delivering it to the address of the club; or
b) On his death
c) On being expelled; or
d) On having been a member not in good standing for 4 consecutive months.
9. a) A member may be expelled by a special resolution of the members passed at a general meeting.
b) The notice of special resolution for expulsion shall be accompanied by a brief statement of the reason or reasons for the proposed expulsion.
c) The person who is the subject of the proposed resolution for expulsion shall be given an opportunity to be heard at the general meeting before the special resolution is put to a vote.
10. All members are in good standing except a member who has failed to pay his current annual membership fee, or other subscription or debt due and owing by him to the club.
11. Membership fees for the current year are due October 31st of each year.
Part 3 – Meetings of Members
12. General meetings and extraordinary general meetings of the club shall be held at such time and place, in accordance with the Society Act, as the directors decide.
b) Written notice may be sent to members by mail or by Email. In the case of Email the notice shall be considered received if there is no rejection notice within two days of the Email being sent.
c) The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the members entitled to receive notice does not invalidate proceedings at that meeting.
14. The first annual general meeting of the club shall be held not more than 15 months after the date of incorporation and thereafter an annual general meeting shall be held at least once every calendar year in the months of March or April.
Part 4 – Proceedings at General Meetings
15. Special business is:
a) the adoption of rules of order;
b) the consideration of the financial statements;
c) the reports of the directors;
d) the report of the auditor, if any;
e) the election of directors;
f) the appointment of the auditor, if required; and
g) such other business as, under these by-laws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the report of the directors issued with the notice convening the meeting.
16 a) No business, other than the election of a chair and the adjournment or termination of the meeting, shall be conducted at a general meeting at a time when a quorum is not present.
b) If at any time during a general meeting there ceases to be a quorum, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated.
c) A quorum is 10 members present.
d) If a quorum is not present at the time the meeting is called, it shall be adjourned and reconvened 30 minutes later and those members present shall constitute a quorum.
17. The president of the Club, the vice-president or in the absence of both, one of the other directors present, shall preside as chair of a general meeting.
18. a) A general meeting may be adjourned from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished.
b) When a meeting is adjourned for 10 days or more, notice of the adjourned meeting shall be given as in the case of the original meeting.
c) Except as provided in this by-law, it is not necessary to give notice of an adjournment or of the business to be transacted at an adjourned general meeting.
19. In the case of an equality of votes the chair shall not have a casting or second vote in addition to the vote to which he may be entitled as a member and the proposed resolution shall not pass.
20. a) IN PROCESS
A member in good standing present at a meeting of members is entitled to
Part 5 – Directors and Officers
The president, vice-president, secretary, and treasurer shall be officers of the club and shall be elected from among the directors at the first directors meeting following the annual general meeting.
The conduct of the business, management and operation of the club shall be carried on by the directors, who for this purpose shall have vested in them all the powers of the club action in general meeting.
23. No director or officer shall be remunerated for being or acting as a director or officer, but a director or officer may be reimbursed for all expenses necessarily and reasonably incurred by him while engaged in the affairs of the club.
At least four weeks prior to the annual general meeting, the directors shall
appoint a nominating committee
d) Election procedures at the annual general meeting shall be determined by the members present.
Part 6 – Proceedings of Directors
Questions arising at any meeting of the directors or of a committee of
directors shall be decided by a majority of votes.
The offices of secretary and treasurer may be held by one person who shall
be known as the secretary-treasurer.